A board meeting is a crucial part of the decision making process for businesses. The goal is to ensure that the management of an organisation is carried out in a transparent and efficient manner. This involves implementing best practices for efficiency and strategic decision-making.
When you are holding a board session one of the first things to do is set up the board structure. This includes committees as well as governance policies. This provides the base for future meetings and also allows the board to take right decisions early on.
Another essential aspect of a board meeting is the review of key performance indicators like sales, marketing traffic and market share to determine if objectives are being achieved or not. Board members also have the opportunity to brainstorm solutions to roadblocks.
When topics are constantly being added to the discussion, the board meeting will be slowed down and crucial agenda items could be missed. This is easily avoided by incorporating an “parking area” at the end of the agenda, where any unrelated topics can be reserved to be discussed at a later time.
To prevent boring board meetings, some organizations start the meeting with a story of success. This can be an excellent method to refocus the attendees and boost participation levels. You can also begin the meeting by asking a brief question or recognizing the achievements of a colleague before the main discussion. Additionally, using the appropriate video conference management software can help keep the meetings on track, and energized. With the right software, moderators can mute and unmute remote cameras as well as microphones, cut participants off of the conference and assign speakers, among other things.
